Manage Transaction Codes
Getting Started
Your initial list of Transaction Codes can be added in bulk by reaching out directly to your Account Manager.
If your institution is just getting started, please download and fill in the template below, then send it to your Green Check Account Manager. Your Account Manager will work with you to help identify the right report, as well as review the mappings with you before they are made final.
You will need to provide your transaction codes to Green Check before you are able to begin importing core transaction data.
Adding or Editing Transaction Codes
Over time, you may find the need to add or edit transaction codes in Green Check. To do so, simply navigate to the Settings page and click on the Transaction Codes tab. Use the button in the top right corner to add new transactions codes. You'll be asked to enter the transaction code, name, type, and payment type (see below for definitions).
To edit an existing transaction code, select the record from the table and click the "edit" or "delete" button. Deleting a transaction code will not impact any existing transactions with this code, but will remove it from the mapping moving forward.
Classifying Transaction Codes
Once you've identified the list of transaction codes that are relevant to your cannabis accounts, the next step is to classify them by Transaction and Payment Type.
Transaction Types:
Payment Types:
You may classify your transaction codes as one of the following payment types. Not all payment types are required.
| Payment Type |
Definition |
| ach |
Any ACH transactions including debits, credits, check conversions, etc. |
| ach_wire |
Use this if you're unable to separate ACH transactions from Wires |
| adjustment |
Manual adjustments made to the account by the financial institution |
| bill_payments |
Bill payment transactions initiated by the business through a bill payment service |
| card |
High level category for all card transactions, whether ATM card, debit card, or credit card |
| card_credit |
Transactions conducted using a credit card vehicle |
| card_debit |
Transactions conducted using a debit card vehicle |
| cash |
High level category for all cash transactions, regardless of point of origination - Teller line, ATM, Night Drop, etc. |
| check |
Any transactions, regardless of point of processing - Item Processing, Teller Line, ATM, etc. |
| crypto |
Transactions that have originated from a crypto currency source |
| digital |
High level category for all types of digital transactions - Bill Pay, P2P, Online Transfers, etc. |
| disbursement |
Loan, line of credit or credit card disbursement |
| dividend |
Dividend payments to the account holder |
| escrow |
Escrow payment or disbursement |
| fee |
Any and all fees charged to the business, allowing the institution to segregate these from business initiated transactions, and to begin to calculate fees from the line of business |
| interest_dividend |
Any or all payments to the business for either interest or dividends |
| interest |
Interest payment to the business on account balances |
| loan_advance |
Advance from loan or line of credit |
| monetary_instrument |
Official or cashier's checks, money orders, traveler's checks, stored value cards |
| nsf |
Transactions and/or fees related to insufficient funds items |
| payments |
High level category for any payment type - Loan Payment, P2P, Bill Payment, etc. |
| payment_recd |
Loan, line of credit or credit card payment |
| payoff |
Loan, line of credit or credit card payoff |
| p2p |
Person to person payments, either originated through the institution's P2P platform, or posted from an external P2P platform such as Venmo or Zelle |
| physical |
If your teller system is unable to split activity at the teller line into cash/check, you can use this category to consolidate all transactions done at the branch |
| returned_items |
High level category for items returned if you would like them consolidated. Otherwise, you can use Check or ACH to have returns reflected in those specific categories |
| rtp |
Transactions that are processed using the real time payment rails |
| tax |
If your system has a specific transaction code for tax payments made by the business, they can be segregated in this category |
| transfer |
High level category for any transfers that are originated between accounts - Internal, Online, ATM, etc. |
| wire |
Transactions to fund outgoing wires, or for those transactions that have been received |
| other |
Anything else not defined above |
How Transaction Codes are used
Your transaction codes will need to be mapped to a standard Transaction and Payment Type in Green Check allowing you to better understand each account's activity. How you classify transaction codes will also define how transaction activity is summarized in Monitoring Reviews of your cannabis accounts.
