Managing counterparties in Green Check

Counterparties represent the businesses and vendors your cannabis-related business (CRB) accounts transact with. Green Check automatically identifies counterparties from state-to-state (S2S) records and core banking transactions, and gives your team the tools to review, categorize, and manage them directly within the platform.

This article covers how to access the Counterparties tab on an account, how to work with counterparties during an Account Monitoring review, and how to create or edit counterparty records.

The Counterparties Tab in Accounts

The Counterparties tab is found on individual account summary pages under Accounts. It provides a centralized view of every counterparty linked to that account.

What the Table Shows

The counterparties table displays the following columns:

• Name — the counterparty business name
• Category — the type of business (e.g., Cannabis Wholesale Supplier, Payroll, Testing Lab)
• Source — how the counterparty was identified: S2S (from state-to-state Metrc records) or Core Tx (from core banking transactions)
• License Status — the current license status of the counterparty, if available
• Last Activity — the date of the most recent transaction involving this counterparty

The table is sorted by Last Activity (most recent first) by default, and can be filtered by name, category, or license status.

Viewing Counterparty Details

Click any row in the counterparties table to open the counterparty details drawer. The drawer includes:

Overview section

• Category — the assigned business category
• Source — Metrc or FI Created
• License Number — if available
• License Status — current status
• S2S Paid / Received — total amounts paid to and received from this counterparty via S2S
• Core Paid / Received — total amounts paid to and received from this counterparty via core transactions

Activity tabs

The drawer includes two activity tabs: S2S Records and Core Transactions. Each tab shows a count of records and a table with the following columns:

• Date — when the transaction occurred
• Direction — displayed as Received (inbound/deposit) or Paid (outbound/withdrawal)
• Amount — transaction value
• Manifest ID / Description — S2S Records show the Manifest ID; Core Transactions show the transaction description

Creating and Editing Counterparties

Editing a Counterparty

From the counterparty details drawer, click the Edit Counterparty button to open the edit modal. You can update:

• Counterparty Name (required)
• Category (required) — choose from the available categories
• License Number (optional)

Click Update Counterparty to save your changes.

Creating a New Counterparty

New counterparties can be created during an Account Monitoring review (covered below). When you add a new counterparty, you'll provide a name and category. The source is automatically set to FI Created to distinguish it from counterparties identified through Metrc or core transaction data.

Counterparty Categories

The following categories are available when creating or editing a counterparty:

• Cannabis Wholesale Supplier
• Insurance
• Legal & Consulting
• Marketing and Advertising
• Payroll
• Professional Services
• Rent or Mortgage
• Security
• Taxes and Fees
• Testing Lab
• Utilities
• Wholesale Supplier
• Other

Counterparties in Account Monitoring Reviews

During an Account Monitoring review, counterparties appear in the transaction data section. The withdrawals table includes a Counterparty column where you can associate each transaction with a known counterparty.

Associating Transactions with Counterparties

To associate a withdrawal transaction with a counterparty:

1. Open the transaction data section of the monitoring review.
2. In the withdrawals table, find the Counterparty column for the transaction you want to update.
3. Click the counterparty dropdown to see available counterparties. The list is divided into two groups: Org Counterparties (already linked to this account) and Other Counterparties.
4. Select a counterparty from the list, or click + Add new counterparty to create one on the spot.

✅ Bulk association: You can select multiple transactions and associate them all with the same counterparty at once using the action bar that appears at the bottom of the table.

Creating a Counterparty from a Review

If the counterparty you need doesn't exist yet, click + Add new counterparty from the counterparty dropdown. This opens the Add New Counterparty modal where you can enter:

• Counterparty Name (required)
• Category (required)

Click Save Counterparty to create the record. The new counterparty is immediately available for selection and will appear in the account's Counterparties tab.

Viewing Counterparty Details from a Review

You can toggle between Show All and Show Associated in the counterparty dropdown to filter the list. This is helpful when reviewing an account with many transactions to quickly see which ones already have a counterparty assigned.

Permissions

Counterparty management uses a dedicated role: Counterparty Editor.

• All Admins and Account Owners can perform any Counterparty action
• All users can view the Counterparties tab and counterparty details
• All users can associate new counterparties during a monitoring review
• Counterparty Editor role is required to add/edit existing counterparty records (name, category, license number)

Enabling Counterparties for Your Organization

The Counterparties feature is controlled by an organization-level toggle. When enabled, the Counterparties tab appears on account summary pages and the counterparty column becomes available in monitoring review withdrawal tables.

If your organization does not have the Counterparties feature enabled and you'd like to turn it on, contact Green Check Support or your relationship manager.

FAQs

What is the difference between S2S and Core Tx counterparties?

S2S (state-to-state) counterparties are identified automatically from Metrc transfer records. Core Tx counterparties are identified from core banking transaction data. Both types appear in the same Counterparties tab and can be managed the same way.

Can I delete a counterparty?

Counterparties cannot be deleted from the UI. If you need to remove a counterparty record, contact Green Check support for assistance.

What does 'FI Created' mean as a source?

FI Created means the counterparty was manually created by someone at your financial institution, rather than being automatically identified from Metrc or core transaction data.

Can I associate counterparties with deposit transactions?

Currently, counterparty association is available for withdrawal transactions in the monitoring review. Deposit transactions are automatically classified as inbound (Received) activity when linked to a counterparty through S2S or core data.

Why do I see a 'similar names' warning when editing a counterparty?

Green Check checks for existing counterparties with similar names to help prevent duplicates. The warning shows matching names and their license numbers so you can verify whether the counterparty already exists before creating a new one.

Where do I find counterparties for accounts with multiple locations (MUOs)?

This depends on whether the locations share account numbers. If the MUO and its child locations share account numbers, counterparties roll up to the parent MUO's Counterparties tab. If each location has its own unique account numbers, counterparties appear on each individual location's Counterparties tab instead. In short: counterparties follow the account number, so look for them wherever the account number lives.

For additional questions, contact the Green Check Support team.